Weddings To Go Inclement Weather Policy
This policy does not apply to our Cruise Ship clients
Every outdoor wedding event, at some point in time, is at the risk of being impacted by inclement weather. Because of the nature of our business, being primarily a beach destination venue, we understand the importance of being prepared for the unexpected. Hand in hand with preparation, our chief concern rests with the safety of our clients, their guests and our Weddings To Go staff and equipment.
After years of anticipating and responding to a variety of weather related issues, we have put an inclement weather company policy in place that, across the board, provides a reasonable resolution for all parties concerned. We rely on the most up to date national weather forecasting data, as well as reports from several surrounding communication facilities right here in the Keys. We always err on the side of safety, by never trying to out guess an approaching storm. In the Keys, there are also pop up storms that are not detected by radar.
We strongly suggest you purchase “wedding insurance” to cover any expenses relating to the postponement of your wedding.
If your wedding will be affected by an imminent weather event, please note that the following policies will be implemented at once:
You will be offered the option to reschedule to a date and/or timeline when Weddings To Go and it’s vendors can retain the full package options of your original contract.
If you do not have the flexibility to extend your stay for rescheduling, your original contract will be forfeited, WITHOUT REFUND of any deposits or final payments.
In the event that you prefer to move forward with the ceremony at the contracted date and time, and YOU can arrange through your hotel, guest house, rental house or reception site to allow an “officiate only” ceremony indoors on the premises, we will accommodate that request.
We will not provide any type of set up or décor indoors, on their premises.
- In the event of a mandatory evacuation due to a hurricane, you will have the option of rescheduling your event with no penalty, with the exception of incidentals such as cake and flowers if they have already been prepared. We strongly suggest that you purchase “Wedding Insurance” to cover any expenses incurred due to postponement of your wedding.
We have compiled a short list of event insurance providers for you. We do not endorse any of these companies, nor do we make any commissions when you purchase wedding insurance. This list is for your convenience only. It is up to you to do your research! Please read the article we found on ” The Knot ” about purchasing wedding insurance.
Wedding Insurance 101
Though you might not want to think about it, disasters can strike your wedding day. From a sudden cancellation to stolen gifts to a damaged gown, wedding insurance can help protect you against the unforseen, and can also afford you great peace of mind. But what exactly is wedding insurance—and how does it work? Here’s the inside scoop.
What Is Wedding Insurance?
Basically, wedding insurance protects a couple’s investment from circumstances beyond their control, and reimburses expenses incurred. For example, what if your limo driver doesn’t show up and you have to book another one the morning of the wedding—for three times the price? Or what if the groom’s custom-made tuxedo is lost in airport baggage, and he has to buy a new one the day before the wedding? What if your reception space goes out of business a month before the wedding, and you lose your deposit and have to book another space? These are the types of wedding day financial losses that wedding insurance can help to protect.
Consider these scenarios:
- Janet and Dan spend months planning their winter wedding. But on the wedding day, their reception site is made inaccessible by an ice storm. With the right wedding insurance policy, the couple can postpone their wedding and receive every penny they lost (less the deductible)—including money for the invites, cake, catering, attire and nonrefundable deposits for ceremony musicians, a floral designer and other vendors.
- The bride’s father is injured in a car accident just before the wedding and cannot travel. If the couple has to postpone their wedding, with wedding insurance they could be paid back their expenses to enable them to have the wedding when the father recovers.
- Right before the ceremony, Brittany’s gown catches a gust of wind. Unfortunately, the tulle dances right over to the end of Uncle Howard’s cigar and the dress instantly goes up in flames. Fortunately, the right insurance policy covers the replacement of the veil and gown.
How Much Does Wedding Insurance Cost?
A basic insurance policy that covers loss of photos, videos, attire, presents, rings and deposits usually costs anywhere between $75 and $550, depending on the amount of coverage you want. General liability insurance, which covers up to $1,000,000 for accidents, costs around $185.
Do You Really Need Wedding Insurance?
Before you buy wedding insurance, check with your each of your vendors to see how well they’re covered—your reception site or your caterer may already have their own insurance, so you wouldn’t want to pay for overlapping coverage out of your own pocket. Ask your vendors for a copy of their policy, and then figure out where you aren’t fully covered.
When Should You Get Wedding Insurance?
The sooner the better. Let’s say you put a deposit on your wedding reception hall 12 months prior to your wedding date and then it burns to the ground a few weeks before the big day. With wedding insurance, you’ll be sure to get your deposit back. But note: Most insurance companies have limitations on how far in advance you can purchase insurance.
What Does Wedding Insurance Cover?
Problems with the site, weather, vendors, key people, sickness or injury are the top concerns come wedding day. There’s usually a specified maximum amount, which can be claimed under each section, and a deductible also applies. Be sure to find out the details of your insurance plan.
- Site: Check to see if your ceremony and reception site is already insured. If it’s not, wedding insurance can cover the cost arising out of unavoidable cancellation such as damage or inaccessibility to the ceremony site—if your reception hall is unable to honor your reservation because it has burned in a fire, experienced an electrical outage or just plain closed down. Sometimes this policy covers the rehearsal dinner site too.
- Weather: Any weather conditions which prevent the bride, groom, any relative whose presence at the wedding is essential or the majority of the guests from reaching the premises where the wedding is to take place. Insurance covers rescheduling the wedding and all the details involved, including ceremony flowers, tent rental and reception food.
- Vendor no-show: What if essential wedding people—the caterer or the officiant, for example—fail to show up? A wedding insurance policy usually covers cancellation or postponement of the wedding for these reasons.
- Sickness or injury: Wedding insurance may also include sickness or injury to the bride, groom or anyone essential to the wedding.
- Military or job: It’s true, military personnel may be shipped out at a moment’s notice. Wedding insurance can cover postponement of the wedding due to the bride or groom suddenly getting called to military duty. This can also apply to a last-minute corporate move, like the bride’s company suddenly relocating her to another city.
Wedding Insurance Doesn’t Cover…
- A change of heart. In other words, cold feet don’t count.
- Watches, jewelry or semiprecious gemstones or pearls (even if they are attached to clothing) may not be covered.
- While your wedding rings may be covered by the policy, your engagement ring probably will not.
Couples can take out supplemental policies to defend against damages incurred by other wedding-related items such as photography, videography and gifts.
- Photography: Some policies pay to retake the photographs after the fact if the photographer fails to appear or the original negatives are lost, damaged, stolen or not properly developed. Some policies will pay to restage the event with the principal participants so that pictures can be retaken. A policy may also pay costs for rehiring a photographer and buying a new wedding cake and new flowers.
- Videographer: When a videotape produced by a professional videographer is damaged (he or she used faulty materials, for example), a policy usually pays a certain amount to have either a video montage created, a video compilation made of the photographs and other wedding memorabilia, or, if possible, a retaking of the official video at a restaging.
- Gifts: Whether they’re mailed to your home or handed to you on your wedding day, valuable items like gifts are something else you might want to consider insuring. Think about a party crasher lifting unattended presents from your reception. Gift coverage pays to repair or replace non-monetary gifts that are lost, stolen or damaged. A police report is usually required for stolen gifts. The damage or theft generally has to take place within a limited time period (ranging from 24 hours to 7 days, depending on the specific policy) before or after the wedding, in order to be covered.
- Attire: This coverage pays to repair or replace the bridal gown or other special attire when it is in your possession and is lost, stolen or damaged (including financial failure of the bridal store). Special attire usually includes the clothing and accessories bought or rented that are to be worn by the bride, groom and attendants at the ceremony.
- Personal liability: Personal liability covers bodily injury or property damage caused by an accident that occurs during the course of the wedding (your best man trips and falls on his way up to the mic to roast you, or Uncle Dennis suffers a Harvey Wallbanger wall banger).
- Medical coverage: This covers reasonable medical expenses (up to the policy’s limits) for each person who is injured during the covered events from a cause of loss, which would be covered by your personal liability.
- Honeymoon: Your honeymoon can cost as much as a new car. But before buying travel insurance to protect your investment, see if your credit card and/or homeowner’s policy covers you if your luggage gets lifted, your trip is delayed or you have to cancel. If not, you can a buy separate, trip-only policy. Call your insurer, or ask your travel agent for details. Also, certain wedding insurance packages include optional travel insurance for your honeymoon.
Things to Consider
Every insurance policy and every wedding scenario is different. Be sure to talk to your insurance agent—and have him or her explain the nuts and bolts to you. You want to make sure you understand every detail of your policy.
Since the provisions of this policy are limited, please consider the following suggestions as a more proactive approach to making your wedding day less stressful:
***Do not book your wedding on a date immediately preceding your family and guests’ departure.
Booking your event in the middle of your stay provides more flexibility for everyone.
Check when booking your hotel, guesthouse, rental house or reception site to determine if they will allow an indoor inclement weather “officiate only” ceremony on the premises.
Be prepared to make an immediate decision regarding your choices. Talk over the possibility of inclement weather before you arrive at your destination to eliminate unforeseen disagreements. Be ready to commit to your decision.
CRUISE SHIP CLIENTS: PLEASE READ!
Because you are only here “in port” for a few hours, we do make alternative plans for your wedding. You WILL leave Key West
married! However….in regard to any and all beach decorations and set ups, we are not allowed to do set ups at alternate
locations. You will have to forfeit those items if it rains and we must move to an alternative as well. There will be no refunds for decor in this scenario.
In addition, our vendors will not work in the rain or get their equipment wet.
Thank you for your cooperation,
Ray and Eileen